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Use Inventory Stocks to add stock to your inventory, log waste or spoilage, move stock between branches, and see at a glance which items are healthy, running low, or completely out. The companion Inventory Movements screen gives you a searchable, filterable history of every transaction that has ever touched your stock.
You need the Show Inventory Stock permission to access stock levels and add entries. You need the Show Inventory Movement permission to access the movements history. If either section is missing from your menu, ask your administrator to grant you access.

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Current stock levels

Go to Inventory > Inventory Stocks to see the live stock table. Each row shows an inventory item, its current quantity and unit, and a status badge:
StatusWhat it means
In stockQuantity is above the item’s low-stock threshold
Low stockQuantity is at or below the threshold but greater than zero
Out of stockQuantity has reached zero
You can narrow the list using the Status filter (in stock / low stock / out of stock), the Category filter, and the search bar (item name). To export the current stock snapshot, click Export — the file downloads as an Excel spreadsheet.

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Adding a stock entry

Every change to stock quantity is recorded as a typed entry. Open Inventory > Inventory Stocks, then click Add Stock Entry.
1

Choose the transaction type

Select one of the four types:
  • IN — stock received or purchased (adds to quantity)
  • OUT — manual removal of stock (reduces quantity)
  • WASTE — spoilage or disposal (reduces quantity)
  • TRANSFER — move stock to another branch (reduces quantity at this branch)
2

Select the inventory item

Type in the search box to find the item. Only items already created under Inventory Items appear here.
3

Enter the quantity

Enter the amount being added, removed, wasted, or transferred.
4

Fill in type-specific fields

Each transaction type shows additional fields relevant to it:For IN (stock received):
  • Unit purchase price — cost per unit for this batch
  • Supplier — who supplied this stock
  • Expiration date — date this batch expires (optional but recommended for perishables)
For WASTE:
  • Waste reason — a brief note explaining why the stock was discarded
For TRANSFER:
  • Destination branch — the branch receiving the stock
OUT entries require only the quantity.
5

Save the entry

Click Save. The current stock quantity updates immediately and the transaction appears in the movements history.
Recording expiration dates on every IN entry means the Inventory Dashboard can warn you about stock expiring within 7 days before it becomes waste.
WASTE and OUT entries permanently reduce stock. Double-check the quantity before saving — you can edit a movement record afterwards if you need to correct a mistake.

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Syncing stock with menu items

If your menu items are linked to inventory via Recipes, stock is automatically deducted each time an order is placed. Use the Sync stock with menu items action on the Stocks page if you notice quantities are out of sync after a connectivity issue or manual correction.

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Movements history

Go to Inventory > Inventory Movements to see every stock transaction in chronological order. Each row records:
  • The transaction type (stock added / order used / waste / transfer)
  • The inventory item, quantity, and unit
  • The date and time of the movement
  • The staff member who recorded it
  • The item category
  • A reference to the related order (if the movement was triggered by a POS sale) or batch production run

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Filtering and searching

Use the filters at the top of the page to focus on what you need:
FilterOptions
TypeStock added / order used / waste / transfer
Date rangeToday / this week / this month / this quarter
CategoryAny inventory category
SearchItem name, staff member name, or category name
Click any column header to sort the list by that column.

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Editing a movement

If a quantity or detail was entered incorrectly, find the movement in the list and click Edit. Correct the details and save. The stock quantity recalculates to reflect the change.

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Exporting movements

Click Export to download the filtered movement list as a CSV file. Apply your date range and type filters first to export only the data you need.