The features on this page are in the web admin (browser dashboard) under Cloud Kitchen Inventory. They are not available in the ePOS waiter app.
Permissions
| What you need to do | Required permission |
|---|---|
| Manage mappings, create and delete dispatches | Manage Cloud Kitchen |
| View the dashboard and reports | Manage Cloud Kitchen and the BI reports permission |
| Change alert thresholds and recipients | Manage Cloud Kitchen and the alert settings permission |
Branch item mappings
A mapping links one cloud kitchen item to the corresponding item in a specific branch’s inventory, together with a UOM multiplier that converts between units. For example, if the cloud kitchen holds flour in kilograms but the branch inventory tracks it in grams, the multiplier would be 1000. Mappings are required — dispatching an unmapped item is not possible.Set up a mapping
Open branch item mapping
In the web admin, go to Cloud Kitchen Inventory and select Branch item mapping.
Create a new mapping
Click the button to add a mapping. You will see a form with the following fields.
| Field | Notes |
|---|---|
| Branch | Choose from the branches linked to your cloud kitchen. |
| Cloud kitchen item | The item as it exists in the cloud kitchen catalog. |
| Branch inventory item | The matching item in that branch’s own inventory. Only items belonging to the selected branch appear. |
| UOM multiplier | How many branch units equal one cloud kitchen unit. Must be greater than zero. |
Dispatching stock to branches
A dispatch simultaneously deducts the quantity from cloud kitchen stock and credits the corresponding item in the branch inventory. Both movements share the same reference number so you can trace either side back to the original transfer.Create a dispatch
Fill in the dispatch details
Click to create a new dispatch and complete the form.
| Field | Notes |
|---|---|
| Branch | Select the destination branch (must be linked in Setup). |
| Cloud kitchen item | The item you are sending. |
| Quantity | How much to dispatch. Cannot exceed the cloud kitchen’s available stock. Use the auto-fill button to pre-populate the maximum dispatchable quantity. |
Edit or delete a dispatch
You can edit a dispatch (change branch, item, or quantity) or delete it. Deleting a dispatch reverses both movements — the cloud kitchen stock is restored and the branch credit is removed.Dashboard and reports
The Dashboard gives you an at-a-glance view of dispatch activity and movement summaries across all cloud kitchen operations. The Reports section breaks this down into three focused views.Accessing the dashboard
Go to Cloud Kitchen Inventory → Dashboard. Use the date range filter (today, this week, this month, this quarter) to scope the charts and totals you see.Viewing the dashboard and reports requires the BI reports permission in addition to the base cloud kitchen access. Staff without this permission can still manage stock and dispatches.
Available reports
Dispatch report
Dispatch report
Shows quantities dispatched to each branch over the selected period. You can search and filter by item, branch, or reference number. Use this report to confirm delivery volumes and reconcile with branch receiving records.
Branch usage report
Branch usage report
Shows consumption patterns across branches — which branches are drawing on which items, and at what rate. Useful for planning production runs and identifying branches with unusually high or low draw.
Price variance report
Price variance report
Compares the purchase price paid to suppliers against the transfer price set on each cloud kitchen item. A large gap can indicate that transfer prices need updating or that a supplier’s cost has changed significantly. Filter by date range, item, or branch.
Alert settings
Alerts send automated emails to notify your team when monitored conditions are met. You configure the thresholds and recipient list from the Settings area inside Cloud Kitchen Inventory.Configure alerts
Enable alerts
Toggle Alerts enabled on. While the toggle is off, no alert emails are sent regardless of thresholds.
Set thresholds
Adjust the following values to match your operational tolerances.
| Setting | What it controls | Default |
|---|---|---|
| Variance threshold % | Alerts when purchase price differs from transfer price by this percentage or more. | 10 % |
| PO overdue days | Alerts when a purchase order passes its expected delivery date by this many days. | 0 days |
| Expiry lookahead days | Alerts when a stock batch is due to expire within this many days. | 3 days |
Add email recipients
Enter the email addresses that should receive alert notifications. You can add or remove recipients at any time.
Send a test alert
Use the Send test alert button to verify that the emails reach the right inboxes before relying on the system for real notifications.
Expiry alerts depend on stock batches that had an expiration date recorded when stock was received. Batches received without an expiry date are not tracked for this alert.
Related
- Cloud kitchen setup, items, and stock — create and name your cloud kitchen, manage items, and track on-hand quantities
- Cloud kitchen procurement and production — requisitions, purchase orders, recipes, and production batches
- Inventory stock and movements — how branch inventory movements work
- Inventory reports and settings — branch-side reporting