Staff attendance

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Overview

• Staff check in at the start of their shift
• Staff check out at the end of their shift
• View attendance records with date filters
• Filter by staff member and branch
• View attendance summary (e.g., hours worked)
• Approve attendance records (admin only)

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Prerequisites

• The Staff module must be enabled.
• Staff must be added (see Staff).
• Staff need to know how to check in and out.

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Step-by-Step Actions

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1. Open Staff Attendance

1. Click Staff Attendance in the left sidebar.
2. The Staff Attendance page opens.

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2. Check in (staff)

1. When starting a shift, click Check In or Clock In.
2. If a photo is required, take or upload a photo.
3. Confirm. The check-in time is recorded.

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3. Check out (staff)

1. When ending a shift, click Check Out or Clock Out.
2. Confirm. The check-out time is recorded.

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4. View attendance records

1. Use the date filter to select a period (e.g., today, this week).
2. Use the staff filter to see one person’s records.
3. The list shows check-in and check-out times for each day.

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5. View attendance summary

1. If a summary section exists, it may show:
   • Total hours
   • Days present
   • Late or absent (if tracked)
2. Use filters to see summaries for a period or person.

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6. Approve attendance (admin)

1. If you have permission, find Approve or similar on a record.
2. Click to approve the check-in/check-out.
3. Approved records may be used for payroll.

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7. Filter by branch

1. If you have multiple branches, select the branch.
2. The list shows only attendance for that branch.

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Common Mistakes and How to Avoid Them

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End Result

• Staff can check in and check out.
• Attendance records are stored and viewable.
• You can use the data for payroll and scheduling.