> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ofatoura.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Expenses

> Record daily operational costs and petty cash usage.

Track money leaving the business to maintain an accurate profit and loss statement.

<Card icon="money-bill-1-wave" href="/payments/expenses" title="Recording Expenses">
  * **Petty Cash:** Register withdrawals for small purchases.
  * **Bills:** Payments for services (e.g., window cleaning).
  * **Vendor Pay:** Cash on delivery payments to suppliers.
</Card>

## Adding an Expense

<Steps>
  <Step title="Navigate">
    Go to **Payments** > **Expenses**.
  </Step>

  <Step title="New Expense">
    1. Click **Add Expense**.
    2. Enter **Title**, **Category**, and **Amount**.
    3. Set **Expense Date** and (if needed) payment/due dates.
    4. Set **Payment Status** and **Payment Method**.
    5. Add description and optional receipt file.
  </Step>

  <Step title="Save and Track">
    Save the expense, then use filters/search to review, edit, or delete records.
  </Step>
</Steps>

<Note>
  Paid expenses are included in reports, including the [Daily Closing Report](/reports/daily-closing).
</Note>

<CardGroup cols={2}>
  <Card icon="layer-group" href="/payments/expenses" title="Expense Categories">
    Manage types
  </Card>

  <Card icon="clock-rotate-left" href="/operations/shifts" title="Shift Management">
    Check drawer balance
  </Card>
</CardGroup>